(1) Insurers may file notices of appointments or documentation of products by the following electronic methods:

(a) AppointPAK filing must be made through the software and procedures established by the software vendor (Pictorial, Inc.) , approved by the commissioner, and in the format required by the commissioner. Fees required under 33-2-708, MCA, must be remitted to the department the same day the request is transmitted to AppointPAK. A detailed statement indicating relationship of fees remitted to requests submitted must be included. Filings not accompanied by fee payments must be treated as void.

(b) Filings submitted by means of diskettes must be on diskettes provided for such purposes by the department and in the format required by the commissioner. Fees required under 33-2-708, MCA, must be remitted to the department with the diskettes. Filings not accompanied by fee payments must be treated as void.

(2) When proper electronic filings have been completed, the department will respond in the following manner:

(a) Notice of confirmation shall be returned to the insurer by the same electronic method used for the original filing. Notice of confirmation to the affected producer shall be by mail to the last address of record in the commissioner's office.

(b) Notice of denial shall be returned to the insurer by the same electronic method used in the original filing. The reason(s) for denial shall be indicated in the notice.

(c) A written notice of denial, including the reasons for the denial, shall be sent to both the insurer and the producer in the regular course of the mail.

(3) If unlawful activity is alleged to have been involved leading to a termination of an appointment of a producer, the subsequent statements of facts, required by 33-17-231 and 33-17-237, MCA, must be submitted in writing. If the notice was made by diskette, the written statement must accompany the diskette containing the notice. AppointPAK notices requiring any related statements must be mailed to the department the same day. The written statements must include the same information as required on the most recently revised paper form approved by the commissioner.

(4) If unlawful activity is not involved in the termination, no additional information is required.