10.7.118    SCHOOL TRANSPORTATION FORMS LISTED BY FORM NUMBER

(1) Form TR-1, Combined School District Application for Registration of School Bus and State Reimbursement:

(a) Forms supplied electronically by the Superintendent of Public Instruction;

(b) Forms completed by district officials, due in county superintendent's office by November 1;

(c) Completed forms transmitted electronically to the Superintendent of Public Instruction by November 1;

(d) Forms electronically authorized by the county superintendent by November 10;

(e) Forms processed electronically, rated, and approved by the Superintendent of Public Instruction.

(2) Form TR-2, Additional Pupil List:

(a) Additional pupil list for form TR-1;

(b) Forms electronically supplied by the Superintendent of Public Instruction;

(c) Forms completed by district officials, due in county superintendent's office by November 1;

(d) County superintendent uses form to verify accuracy of information submitted on TR-1.

(3) Form TR-4, Elementary and High School Individual Transportation Contract:

(a) Forms electronically supplied by the Superintendent of Public Instruction;

(b) Provided only for contracts entered into by a district and an eligible transportee of the district;

(c) Forms completed by families and district officials by July 1 or as accepted by the district;

(d) Completed forms due in the county superintendent's office by July 1 or as received from the district;

(e) Electronic copy of each contract transmitted by the district to the Superintendent of Public Instruction by July 1 and as electronically approved by the county superintendent;

(f) The contracts are processed electronically, rated, and approved by the Superintendent of Public Instruction and the approved rates are available electronically to the county superintendent and district by mid-October.

(4) Form TR-5, School District Claim for State Reimbursement for Individual and Isolated Transportation:

(a) Forms supplied electronically by the Superintendent of Public Instruction each semester;

(b) Forms completed by district officials and due in the county superintendent's office:

(i) first semester by February 15;

(ii) second semester by May 24;

(c) County superintendent authorizes the claim electronically:

(i) first semester by February 22;

(ii) second semester by June 1;

(d) Forms are verified electronically by the Superintendent of Public Instruction. After claims are verified, each district official and county superintendent receives from the Superintendent of Public Instruction a notification of the amount of reimbursement to be received by the district. The county treasurer receives from the Superintendent of Public Instruction a state payment with a list of districts and the amount each district is to receive.

(5) Form TR-6, School District Claim for Reimbursement for School Bus Transportation:

(a) Forms electronically supplied by the Superintendent of Public Instruction each semester;

(b) Forms completed by district officials and due in the county superintendent's office:

(i) first semester by February 15;

(ii) second semester by May 24;

(c) County superintendent authorizes the claim electronically:

(i) first semester by February 22;

(ii) second semester by June 1;

(d) Forms are electronically verified by the Superintendent of Public Instruction. After claims are verified, each district official and the county superintendent receive from the Superintendent of Public Instruction a notification of the amount of reimbursement to be received by the district. The county treasurer receives from the Superintendent of Public Instruction a state payment with a list of districts and the amount each district is to receive.

(6) Form TR-8, School Bus Accident Report to the Montana Department of Transportation:

(a) Forms supplied by the Montana Department of Transportation;

(b) Forms supplied upon request;

(c) Forms used only to report accidents (those investigated by a law enforcement agency) involving school buses.

(7) Physical Examination Report for School Bus Drivers:

(a) Forms supplied by the federal Department of Transportation;

(b) Forms supplied upon request;

(c) Forms used by school bus drivers for physical examination purposes.

(8) Form TR-13, Montana Highway Patrol School Bus Inspection (and reinspection):

(a) Forms supplied electronically by the Superintendent of Public Instruction;

(b) Forms supplied to school districts by June 1 of the previous year for the first semester, by November 20 for the second semester and upon request;

(c) Form also used when a bus did not pass first inspection by the Highway Patrol;

(d) Completed forms after inspection/reinspection transmitted by Montana Highway Patrol to:

(i) county superintendent of schools;

(ii) district official;

(iii) Montana Highway Patrol official.

(9) Form TR-35, Montana School Bus Driver Certificate:

(a) Certificate forms supplied electronically by the Superintendent of Public Instruction;

(b) Certificates issued by the board of trustees to drivers authorized to drive school buses;

(c) Completed copies of certificates filed with county superintendent of schools and filed electronically with the Superintendent of Public Instruction.

History: 20-3-106, 20-10-112, MCA; IMP, 20-9-166, 20-10-101, 20-10-103, 20-10-111, 20-10-112, 20-10-124, 20-10-128, 20-10-132, 20-10-141, 20-10-142, 20-10-145, MCA; Eff. 8/6/75; ARM Pub. 11/26/77; AMD, 1992 MAR p. 203, Eff. 2/14/92; AMD, 1997 MAR p. 203, Eff. 1/28/97; AMD, 2000 MAR p. 632, Eff. 2/25/00; AMD, 2004 MAR p. 1613, Eff. 7/23/04; AMD, 2008 MAR p. 1692, Eff. 8/15/08.